CHARTER OF

OROMO SOCIETY OF SCIENCE AND TECHNOLOGY

 

 

 

December 2016

 

Contents

1.      Rationale of founding Oromo Society of Science and Technology. 3

2.      Vision, Mission and Objectives. 4

2.1.       Vision. 4

2.2.       Mission. 4

2.3.       Objectives. 5

3.      Strategies. 6

4.      Organizational Structure of Oromo Society of Science and Technology. 6

5.      Name and Business Location. 6

5.1.       Name and business location of the organization: 6

6.      Duties and responsibilities of the General Assembly (GA). 7

6.1.       Duties and responsibilities of the GA are: 7

7.      Board of Directors. 7

7.1.       Composition. 7

7.2.       Term.. 8

7.3.       Voting right 8

7.4.       Meetings. 8

7.5.       Quorum.. 8

7.6.       Responsibilities of the Board of Directors. 8

7.7.       Responsibilities of the President 9

7.8.       Responsibilities of the Secretary General 9

7.9.       Responsibilities of the Treasurer. 10

7.10.         Responsibilities of the Editorial and Publication Committee. 10

7.11.         Responsibilities of the Public Relation Committee. 11

7.12.         Responsibilities of the Training and Community Services Committee. 12

7.13.         Responsibilities of the Research and Development Committee. 13

7.14.         Responsibility of Conference and Workshop Committee. 13

8.      Non-Board-member Committees. 14

8.1.       Responsibilities of the Auditing and Inspection Committee. 14

8.2.       Responsibilities of the Electoral Committee. 15

8.      Election process of the Board Members. 15

9.      Source of Funds/Budget 15

10.        Ethics. 15

11.        Membership and eligibility. 16

11.1.         Requirements for membership admittance. 16

11.2.         Life and Honorary Members. 16

11.3.         Student Members. 16

11.4.          Fellow Members. 16

12.        Conflict of interest and reimbursement 17

12.1.          Conflict of interest 17

12.2.         Reimbursement 17

13.        Indemnification and advancement of express. 17

13.1.          Indemnification. 17

13.2.          Advancement of express. 18

13.3.          Reliance upon provision. 18

13.4.          Amendment or repeal 18

13.5.          Scope of application. 18

14.        Attendance. 18

15.        Appeals. 19

16.        Criteria for holding an office. 20

17.        Amendments. 20

18.        Audits and closure. 20

 

1.    Rationale of founding Oromo Society of Science and Technology

Oromo Society of Science and Technology, referred as OSST, is a non-governmental and non-profitable society and it has been established under the primary aim of promoting, enhancing and disseminating science and technology advancements and contributes to the technical and technological needs of the Oromo population as a non-profit organization. It facilitates sharing of science and technology information and ideas pertaining to the professional interest of its members and Oromo society in large.

Despite the fast-growing number of Oromo scientists and engineers in all disciplines both in Oromia and the diaspora, there is a largely unfulfilled promise. Oromia has not yet benefitted from the extraordinary talents of its professionals in Science and Technology especially from those who reside abroad.  The number of working age population is over 50% and the number of students graduating in science and technology related fields is ever increasing with no matching job offers, since there are no sufficiently developed services and manufacturing industries in Ethiopia and Oromia state in particular. Oromos in the position of academic, scientific and technology areas are left with no choice other than to act and act fast to bridge some the gaps.  Closer professional ties between professionals abroad and in Ethiopia should be created to pull Oromia out of the darkness, help Oromia prosper through smart utilization of its human and natural resources. This Society is designed to bring great Oromo minds together, help them grow to the fullest of their potentials through individual and collective endeavors and make Oromia stand out in its capacity to adsorb science and technology and use it to beat poverty, illiteracy and joblessness.   OSST will organize and facilitate quality seminars, professional development trainings and conferences with the goal of transferring the scientific and technological knowledge required to accelerate the socio-economic development of Oromia. Partnering with academia and research institutions in Oromia will be one of the vehicles by which this will be accomplished.  A system that will help highly qualified senior scientists and technology professionals in the diaspora to mentor highly inspired Oromo Engineers, Scientists and students will be created.   The future of the Oromo youth and Oromia hinges on the capacity of the nation to create winning conditions to unleash private sector entrepreneurship that can provide the level of employment that matches the number of graduates every year.  OSST has the vision to change this in a manner no other force can.

2.    Vision, Mission and Objectives

2.1.          Vision

Put Oromos and Oromia among the front runners of Engineering and Science before the end of the 21st Century.

2.2.          Mission

2.2.1.     Popularize and spark inspiration for Engineering and Science amongst the Oromo population and specifically among the youth and the aspirants of the field;

2.2.2.     Develop Afaan Oromo as a scientific language, consequently use broadly Afaan Oromo as a scientific working language;

2.2.3.     Keep Engineering and Science knowledge to the highest standards.

2.3.          Objectives

2.3.1.     Aspire to the highest standards of the profession and develop competence;

2.3.2.     Facilitate networking of Oromo Science and Technology professionals in Oromia and abroad to share knowledge and experiences;

2.3.3.     Set up seminars and discussion forums to encourage those that are not practicing their Science and Technology profession to refresh their knowledge and get them updated;

2.3.4.     Collaborate with other international Engineering and Science societies;

2.3.5.     Develop and support Science and Technology related projects that can provide the economic development of the Oromo society;

2.3.6.     Support education in the Engineering and Science areas (support the design and development of different levels of curriculum and courses for both undergraduate/ graduate studies and for practitioners);

2.3.7.     Organize conferences, seminars, workshops to discuss on different topics to facilitate the dissemination of new research results and find practical ways of making it useful for the Oromo society;

2.3.8.     Organize multidisciplinary courses/seminars to refresh and update knowledge where it looks fit;

2.3.9.     Develop and use different media (Radio, TV, Internet etc.) to disseminate knowledge;

2.3.10. Organize different levels of publications; scientific journals, brochures, books etc.;

2.3.11. Encourage and facilitate young engineers to pursue advanced level education (help find scholarships for MSc and PhD studies);

2.3.12. Help the growth of entrepreneurial culture among Oromo Engineering and Technology graduates and practitioners;

2.3.13. Organize and deliver modern health education and health care services in rural places by cooperating with local communities.

3.    Strategies

3.1. Use modern technology for the setup and future growth of OSST;

3.2. Make ethics, focus and rigor the major elements of the modus operandi of OSST;

3.3. Setup a full-fledged OSST with the necessary structure by the end of 2016;

3.4. Recruit members from all branches of Science and Technology fields;

3.5. Develop Oromo Science and Technology Dictionary; Science and Technical terminologies to be developed in each of the sub-fields;

3.6. Set a merit based award system to encourage Science and Technology students and young professionals to excel;

3.7. Set a user-friendly, flexible and dynamic tool that can facilitate the intercommunication of members.

 

4.    Organizational Structure of Oromo Society of Science and Technology

 

 

Fig. 1: Organizational Structure of Oromo Society of Science and Technology, OSST

 

 

 

5.    Name and Business Location

5.1.          Name and business location of the organization:

5.1.1.     The Name of the Organization shall be "OROMO SOCIETY OF  SCIENCE AND TECHNOLOGY (OSST)";

5.1.2.     The address and main Office of the organization is   Intagsgrand 47; 16341 Spånga; Sweden;

5.1.3.     The Organization may also have branch offices at other locations as deemed by the Board of Directors.

6.    Duties and responsibilities of the General Assembly (GA)

The General Assembly of OSST is the supreme authority of the organization. It consists of all full-fledged active members. The GA shall meet annually at a designated place and time.

The meeting place and time of GA shall be decided by the elected Executive officers of the board.

6.1.          Duties and responsibilities of the GA are:

6.1.1.     Elect the Board of Directors, members of Election Committee and Auditing and Ethics Committees every two years;

6.1.2.     Approve the Amended bylaws as presented by the Board of Directors;

6.1.3.     Approve annual budget and annual administrative reports of the organization;

6.1.4.     Approve annual reports of the committees (Executive and Auditing and Ethics);

6.1.5.     Approve activity plans of the Executive Committee and Budget.

 

7.    Board of Directors

7.1.          Composition

The Board is composed of 15 members. The first round of the founding members will serve as Board of Directors. One third of the Board gets renewed every year during the General Assembly. The order of the positions that get renewed will be detailed at the annual General Assembly.  

Positions of the members of the Executive officers of the Board are: President (President-Elect, and Past President at latter stage), Treasurer, Secretary General, Vice secretary. The following committees have each two elected members and one member of the Executive officers: 1) Public Relations/Communications, 2) Editorial Board, 3) Training and Community services, 4) Research and Development, and 5) Conference and Workshop. All positions shall be appointed by the General Assembly and only one third of the board members will be replaced every year.

7.2.          Term

The President, Secretary General, Vice secretary and Treasurers shall serve two-year term with the possibility of remaining in the office for one extra term in line with the alteration principle of the Board. The other members serve one term of a year. No elected member shall serve more than three terms in the same position.

7.3.          Voting right

The President shall be a member of the Board with the right to vote only to break a tie. The other members shall have full voting rights. The immediate past President and the President-elect shall be non-voting members of the Board.

7.4.          Meetings

Tele-conference meetings should take place every quarter of a year. The President and the Secretary General could convene a meeting at notice as they deem appropriate.  There should be at least one face to face meeting per year for the Board members before the General Assembly takes place.

7.5.          Quorum

A quorum of the Board should consist of a simple majority (51%) of the voting members.

7.6.          Responsibilities of the Board of Directors

The Board is accountable to the General Assembly. It has the following duties and responsibilities:

7.6.1.     Organize annual General Assembly Meetings;

7.6.2.     Prepare and present annual administrative reports to the General Assembly for approval;

7.6.3.     Prepare policies and procedures to run OSST;

7.6.4.     Prepare yearly administrative budget;

7.6.5.     Approve agreements with national and international partners;

7.6.6.     Review and approve the strategic and annual plans of OSST;

7.6.7.     Be accountable for the proper functioning of OSST and the attainment of its mission and goals to the GA;

7.6.8.     The Board is the executive unit and accountable to the General Assembly;

7.6.9.     The Board shall implement, direct and coordinates the OSST policies and procedures;

7.6.10. The Board elects its President, Secretary General, Vice secretary, Treasurer, and Vice Treasurer;

7.6.11. The Board of Directors delegates the president, secretary general, vice secretary, treasurer and vice treasurer to implement the decisions of the Board and day to day activities of the office;

7.6.12. The delegates provided here in above are authorized to initiate activities required to be performed and present to the Board approval;

7.7.          Responsibilities of the President

7.7.1.     Chairs the Board of Directors;

7.7.2.     The President is full-fledged spokesperson of OSST;

7.7.3.     The President present reports and proposes and suggests methods for the proper functioning and growth of OSST and presents it to the Board for approval;

7.7.4.     Control the implementation of the budget, and all money to be withdrawn from the bank account of the OSST cosigns with treasurer;

7.7.5.     Shall sign all letters and correspondences on behalf of OSST;

7.7.6.     In close contact with the Public Relation officer, the President shall maintain effective communication as liaison with other organizations based on the objective of the OSST;

7.7.7.     Shall carryout additional duties and responsibilities if mandated by the Board;

7.7.8.     The President can and shall delegate some duties and responsibilities to the Secretary General and shall be fully responsible and accountable for any duties performed by this type of arrangement.

7.8.          Responsibilities of the Secretary General

7.8.1.     Takes care of all correspondences - incoming and outgoing letters and present it to the   Board for decision making, when deemed necessary;

7.8.2.     Prepare agenda and takes minutes of all meetings of the Board of Directors;

7.8.3.     Overtake the activities of the President as required;

7.8.4.     Work in close relation with the Treasurer to match activity plan and budget of OSST;

7.8.5.     Keeps proper documentation of members Responsible for seal and administrative records of the OSST.

7.9.          Responsibilities of the Treasurer

7.9.1.     Takes care of the organization’s financial, accounting and payroll service, no matter where the funding comes from;

7.9.2.     Accountable and responsible for the finance of OSST, (revenue and expenditure) and prepare annual budget for the Board; 

7.9.3.     Supports the improvement of OSST’s financial efficiency through proper financial management, control and reporting;

7.9.4.     Makes sure that the yearly membership fee is collected and deposited on a designated OSST bank account;

7.9.5.     Plan fund raising programs and present it to the Board for approval and execute the approved plan;

7.9.6.     Sends memo to late payers;

7.9.7.     Keep accounting records of all income and expenses;

7.9.8.     Submits any transactions, collection of fees, funds, purchases or sales and payment of incurred expenses for approval of the president;

7.9.9.     Plan and organize fundraising in collaboration with other members;

7.9.10. Prepare report for the Board every three months;

7.9.11. Prepare annual financial report.

7.10.      Responsibilities of the Editorial and Publication Committee

7.10.1. Design and develop a vibrant OSST website and related tools including social media components;

7.10.2. Control the management and improvement of the website from point of view of OSST scientific objectives;

7.10.3. Prepare and publish OSST informative scientific newsletter four times a year;

7.10.4. Prepare programs that flourish Oromo culture and values from Science and Technology perspective;

7.10.5. Create and manage  OSST scientific journals with different section of journal according to scientific/professional disciplines;

7.10.6. Prepare and implement  the editorial policies and guidelines for different publication resources including annual reports and scientific results;

7.10.7. Identify peers in each major scientific discipline (journals) and create a Team of Scientific Quality Control;

7.10.8. Create strong network with other relevant international scientific societies and encourage the participation of scientific societies through articles, comments, etc.;

7.10.9. Prepare seminars/workshops to strengthen competence on such research quality aspect;

7.10.10.                    Create and update impact factors for each OSST journal;

7.10.11.                    Identifying and evaluating new scientific developments and new technologies on annually and recommend how, when and where to use to fulfill OSST objectives;

7.10.12.                    Prepare annual (three) best papers award from each OSST journal;

7.10.13.                    Prepare annual scientific report.

7.11.      Responsibilities of the Public Relation Committee

7.11.1.  Use all forms of media and communication to build, maintain and manage the reputation of OSST;

7.11.2.  Plan, develop and implement public relation strategies;

7.11.3.  Liaise with colleagues and key spokespeople;

7.11.4.  Liaise with and answer enquiries from media, individuals and other organizations, through different communication channels;

7.11.5.  Write and distribute press releases to targeted media;

7.11.6.  Collate and analyze media coverage;

7.11.7.  Prepare and supervise the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multimedia programs in close cooperation with Editorial and Publication directors;

7.11.8.  Participate on events to present the case of OSST such as press conferences, exhibitions, open days and press tours;7.11.9. Maintain and update information on OSST’s website;

7.11.9.  Manage and update information and engage , potential members and members on social media sites such as Twitter and Facebook;

7.11.10.                    Source and manage sponsorship opportunities;

7.11.11.                     Manage the PR aspect of a potential crisis.

7.12.      Responsibilities of the Training and Community Services Committee

7.12.1. Identify and assess future and current training needs through a discussion with members and when required with targeted stakeholders;

7.12.2. Draw an overall training and development plan that addresses needs and expectations;

7.12.3. Assess the possible training methods;

7.12.4. Conduct effective induction and orientation sessions;

7.12.5. Monitor and evaluate training program’s effectiveness, success and ROI periodically and report on them;

7.12.6. Manage training budget in close cooperation with the treasurers;

7.12.7. Maintain a keen understanding of training trends, developments and best practices;

7.12.8. Develop training and community service programs and activities and present to the Board for approval;

7.12.9. Investigate the training and service needs for the communities;

7.12.10.                    Develop and implement multi-disciplinary training courses for various categories of practitioners in the communities;

7.12.11.                    Support communities in managing and utilizing modern technologies efficiently;

7.12.12.                    Produce simplified demonstration and training materials;

7.12.13.                    Develop appropriate community development projects related to science and technologies.

7.13.      Responsibilities of the Research and Development Committee

7.13.1. Develop strategies of implementation of best practices and available achievement in Science and Technology;

7.13.2. Identify the most actual research development topics in various fields within Science and Technology, which could be implemented by the support of OSST members;

7.13.3. Identify capacity gaps in Science and Technology in Oromia;

7.13.4. Support the development of research projects;

7.13.5. Conduct community based participatory research

7.13.6. Establish contacts with potential funding organizations to support research development in Oromia:

7.13.7.  Support capacity building educational and research institutions in Oromia;

7.13.8. Support to link research institutions in Oromia with international research institutions;

7.13.9. Support young Oromo scholars and students by identifying scholarship opportunities at international research institutions and universities;

7.13.10.                    Support Oromo Graduate students and researchers in areas of science and technology through supervision and advising;

7.13.11.                    7.13.11. Identify and determine themes of conferences and workshops of OSST;

7.13.12.                    Create peer-reviewed scientific journals;

7.13.13.                    Create excellence centers in various areas of science and technology in Oromia.

7.14.      Responsibility of Conference and Workshop Committee

7.14.1. Make sure that Conferences and Workshops are foreseen in line with the strategy   of OSST through the involvement of the Board (goals, targets participants, time, venue, budget and promotion);

7.14.2. Plan and Organize Conferences and Workshops;

7.14.3. Coordinate speaker selections and educational tracks;

7.14.4. Manage staff participation in all conference aspects;

7.14.5. Manage conference and workshops venues, all hotel/on-site logistics for conference;

7.14.6. Oversee preparation of conference proceedings book and content;

7.14.7. Develop and solicit conference advertising & sponsorships;

7.14.8. Manage exhibit program, show layout, decorator contact, registration and post-evaluation;

7.14.9. Oversee pre-con logistics (signs, plaques, badges, registration packet materials, etc.);

7.14.10.                    Design and tabulate conference evaluation forms;

7.14.11.                    Manage post-conference activities;

7.14.12.                    Assist in all other conference areas as necessary.

8.    Non-Board-member Committees

Non-Board committees are: (a) Auditing and Ethics Committee and (b) Electoral Committee.

8.1.          Responsibilities of the Auditing and Inspection Committee

The members of this committee are elected by the General Assembly every two years.  They are three in number and their task is to audit the financial statements and movable and fixed properties, and it also inspects the overall activity of OSST. The committee reports to the General Assembly on ways and means of improving all shortcomings that may occur in the implementation of an accounting system and mishandling of properties and finances, and management of OSST.

8.1.1.     The Auditing and Inspection Committee is accountable for the General Assembly;

8.1.2.     The Auditing and Inspection Committee controls the overall activities and performance of the Board of Directors  and reports to the General Assembly;

8.1.3.     The Audit and Inspection Committee controls and checks the resources of OSST and reports to the General Assembly.

8.2.          Responsibilities of the Electoral Committee

8.2.1.     The Electoral Committee members are elected by the General Assembly and accountable for the same;

8.2.2.     The Committee prepares candidates for the members of Board of Directors and Auditing and Inspection Committees.

 

 

8.     Election process of the Board Members

The Board Members are elected every year, except those who serve a two-year term. The Board must be fully replaced every three years by replacing one third of the members every year.  No one member should be elected consecutively for the same position unless exceptionally recommended by GA and is limited to two terms.

 

9.     Source of Funds/Budget

9.1.            Membership fees;

9.2.            Journal sales;

9.3.            Fund raising;

9.4.            Funds from public and private international organizations;

9.5.            All funds should not manifest any conflict of interest or have any negative impact on the workings of OSST.

 

10.           Ethics

The ethical foundations of OSST to be fully respected are:

10.1.        Transparency;

10.2.        Respect;

10.3.        Dedication;

10.4.        Collaboration.

 

11.           Membership and eligibility

11.1.      Requirements for membership admittance

11.1.1.  Individuals having a degree in Engineering or Natural Sciences from a recognized University;

11.1.2.  Motivated to contribute to the Oromo development from an Engineering and/or Science perspective;

11.1.3.  Exceptionally motivated senior students of the field with a high potential and interest both to the profession and Oromo development can be accepted case by case;

11.1.4.  Exceptionally motivated and supportive professionals from other discipline areas can be accepted case by case;

11.1.5.  All members unless indicated pay a yearly membership fee of $100, members residing in Oromia and student members pay $20 and qualified students in financial difficulties may apply for free membership and the Board can decide case by case. All members have the right to vote.

11.2.       Life and Honorary Members

Granted to a person over the age of 65 (sixty-five) years, on application to OSST;

 Life Members shall not be required to pay membership fees, but shall have voting powers.  OSST Board may, at its discretion, induct a Person of Eminence, or, a Person of Outstanding Professional Distinction and contributions to the development of Oromia, who is not a Member of the Society, and, whose Membership of the Society will add value to the Society, as an Honorary Member. 

The Person being conferred the Honorary Membership shall be presented with a Certificate which shall be signed by the President and the Secretary General.

11.3.      Student Members

Open to students majoring in any field generally associated with science or technology at a college or university of acceptable academic standards, but without voting right.

11.4.      Fellow Members

Member in good standing after continuous membership of at least 10 years.

12. Conflict of interest and reimbursement

12.1.     Conflict of interest

No members of Board of Directors and Non-Board Committee members shall maintain substantial personal or business interest which conflict with those of the Organization. Any Executive Officer, Employee and Committee Member, having an interest in a contract or other transaction presented to the Board, for authorization, approval, or ratification shall give prompt, full and clear disclosure of his/her interest to the Board prior to its acting on such contract of transaction. The body to which such disclosure is made shall there up on determine, by majority vote, whether the disclosure shows that a conflict of interest exists or can reasonably be construed to exist. If a conflict is deemed to exist, such person shall not vote on, nor use his/her personal influence on, nor participates (other than to present factual information or to respond to questions) in the discussions or deliberations with respect to such contract or transaction. Such person may not be counted in determining the existence of a quorum at any meeting where the contract or transaction is under discussion or is being voted upon. The minutes of the meeting shall reflect the disclosure made, the vote thereon, and where applicable, the abstention from voting and participation, and whether a quorum was present.

12.2.      Reimbursement

All Board and Non-Board members shall serve the organization without compensation. However, they shall be reimbursed for all expenses they reasonably incurred on behalf of OSST.

13.  Indemnification and advancement of express

13.1.      Indemnification  

The Organization shall indemnify any Board member or Officer or any of its subsidiaries, who was or is an authorized representative of the Organization and who was or is a party or is threatened to be made a party to any proceeding because such person was or is an authorized representative of the Organization fully permitted by law. Indemnification against expenses damages, punitive damages, judgments, penalties, fines amounts paid in settlement incurred by such a person in connection with such proceedings unless the act or failure to act giving rise to the claim is finally determined by a court to have constituted willful misconduct or recklessness.

13.2.      Advancement of express

The organization shall pay the reasonable expenses incurred in defending a proceeding on behalf of any person entitled to indemnification under 14.1.

 

13.3.      Reliance upon provision

Each person who shall act, as an authorized representative of the OSST shall be deemed to be doing so in reliance upon the rights of indemnification provided by this Article.

13.4.      Amendment or repeal

All rights of indemnification under this Article shall be deemed a contract between OSST and the person entitled to indemnification under this Article pursuant to which organization and each such person intend to be legally bound. Any repeal, amendment or modification hereof shall be prospective only and shall not limit, but may expand, any rights or obligations in respect of any proceeding whether commenced prior to or after such change to the extent proceeding pertains to actions or failures to act occurring prior to such change.

13.5.      Scope of application

The indemnification as authorized by this Article, shall not be deemed exclusive of Any other rights to which those seeking indemnification or advancement of expenses may be entitled under any statute, agreement, or disinterested executives or otherwise, both as to action in an official capacity and as to action in any other capacity while holding such office. The indemnification and advancement of expenses provided by, or granted pursuant to this Article shall continue as to a person insure to the benefit of the heirs, executors and administrators of such person.

14.   Attendance  

Each and every member of Oromo Society of Science and Technology has the duty and obligation to attend and actively participate in all organizational meetings to make effort and play a constructive and progressive role and to diligently carry out duties assigned to him/her., Each and every member shall make all possible efforts to be punctual and avoid absenteeism to make the organization meetings more effective and productive. A member who is absent from OSST (General Assembly, Board) meetings without a reasonable ground and legitimate cause for first time will be contacted and verbally notified by concerned Executive   Officers or by any designated officers of the Board.

·         Any member who is absent for second time without presenting reasonable or legitimate cause of absence from any (General Assembly, Board or other) meetings will be reprimanded by issuing Written notice from concerned management.

·         Any member who is absent without reasonable and legitimate cause for the third - time from any (General Assembly and Board) meetings shall be notified by concerned Officers that he/she is willing to resign from OSST membership and be issued a letter of resignation by concerned office.

·         A member who reports to any OSST meetings thirty minutes after the officially announced meetings(s) is considered late unless he/she can demonstrate a reasonable and legitimate excuse for this cause and such late comer for the first two offenses should be advised by chairperson or president of the organization and three late comings make one absence and shall be dealt accordingly.

·         A member whose work schedule clashes with OSST meetings maybe exempted. If he/she informs in advance in writing to the concerned committee(s) regarding the clashes and try to make up for the absence by receiving briefing from the concerned committee individual(s) he/she may do so but if this action continues the next time, concerned executives must advise to resign from the post until he/she finds the convenient schedule next year.

15.   Appeals

Any member whose membership rights have been curtailed as the result of the administrative implementation of this by-law may request the Board of OSST in writing for the reconsideration of the decisions made. Should the cause of the grievance involve loss of membership, the member reserves the right to appeal to the General Assembly in the next General Assembly meeting.

The General Assembly decision shall be the final decision in this regard.

16.   Criteria for holding an office

A quality of leadership such as honesty, integrity, resourcefulness, dedication to the field of Science and Technology, the Oromo causes, farsightedness, and ability to work and make others work shall be some of the criteria for holding an office in OSST.

17.   Amendments

·         To introduce this by-law for an amendment, it requires a simple majority.

·         This by-law may be amended, revised or replaced by a two - third vote of OSST full members.

·         The revised by-law shall apply to each member

18.   Audits and closure

·         Prior to the closure of OSST, the Board forms an investigation committee that will evaluate the overall performance of the OSST and its financial situation.

·         OSST shall be declared closed if requested and supported by ¾      vote of the    Board and approved by ¾ vote of the General Assembly meeting. Those who are not able to be at a General Assembly meeting should be able to participate online or by mail.

 

·         In case of OSST's closure, all available funds and properties shall be given to humanitarian or charitable organizations.